Actual Digitization

Digitization services will be provided both on site and off site, depending on the constraints. As mentioned, the quality of digital collection will be for web and onscreen access, thought it could also be printed. Manipulation of the images post digitization will also be done (faithful reproduction vs. image optimized for presentation). Images would be checked for exact texture, color, brightness etc. In the process, we will create both "archival images" as well as derivative files for viewing and downloading.

Quality standards can be created and judged against a time frame of technology's state at that point of time. A constant tabs will be kept on technological advanced during the period and data creation will be carried out in such a way that all the predicted technological advances in the near future can make use of the then created data. For instance OCR technology in present context in relation to things digitized a few years back.

Metadata scheme and searchbility: Collection thus created will be processed with relevant OCR software for search ability and appropriately tagged, categorized, indexed, catalogued and described. We will acquire or develop appropriate finding aid schemes for that in the due course.

Access to the collection: The collection will be accessible and deliverable via a central website. Our audience will be global, and whether access would be restricted or password protected will depend on the amount and more of funding. Providing online access, among other things, requires planning, creating and maintaining a database, with proper search mechanism in place.

Access policies and logistics are beyond the scope of this proposal and hence would be evaluated separately on need and request bases.

Storing/maintaining archives: The data will be stored both on DVDs and Hard Disks. It will be transferred to new storage technologies as and when they arrive in the market. Checks on regular intervals will be done to refresh data.